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Employee Guide
Manage your daily tasks, track projects, and submit daily reports
1
Login
🔐
▼
To access Mahami you need an account approved by your company administrator.
1
Open the app or visit mahamiapp.com
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Enter your email address and password
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Tap Sign In — you will be taken to the home screen immediately
4
On first login: accept the notification permission request to receive alerts
If you forget your password, contact your company administrator to reset it.
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Home Screen
🏠
▼
The home screen gives you a quick overview of your tasks for today.
Quick Stats
Your in-progress, completed, and overdue tasks
Today's Tasks
Tasks scheduled for today
Recent Tasks
A list of your latest assigned tasks
Live Notifications
Alerts for new tasks and comments
The bottom navigation includes: Home, Routine, Daily, Schedule, Reports, Employees, Companies, Account.
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Task Management
✅
▼
Filter your tasks and track their status with ease.
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Top filters: All / Upcoming / In Progress / Completed / Confirmed / Reopened / Cancelled / Overdue
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Tap any task to view its full details, comments, and attachments
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To complete a task: open its details and tap Mark as Done ✓
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You can add a text or voice comment and attach files to any task
Overdue tasks (past their due date) are shown in red — review them with your manager immediately.
Once a manager marks a task as Confirmed, you can no longer mark it complete again yourself — this locks in the final result.
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Create a New Task
➕
▼
Create a task for yourself or assign it to a colleague in your company — by typing or just speaking naturally.
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Tap the blue + button at the bottom of the screen
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Or tap the microphone icon 🎙️ and just speak naturally — Mahami's AI fills in the title, description, project, and dates for you automatically
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Enter the task title (required) and a detailed description
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Select the project, priority, and dates
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To assign to a colleague: turn off "Personal Task" and choose an employee from the list
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Tap Save — the assigned employee receives an instant notification
Personal task = a task for yourself only. Turn this option off to send it to a colleague (e.g. a request to the procurement department).
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Daily Report
📝
▼
Submit a daily report to your manager summarising what you accomplished during the day.
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Tap "Daily" in the bottom navigation
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Set your start and end time and work status
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Tap "+ Add Entry" for each project you worked on today
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For each entry: select the project, hours worked, and work completed
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You can attach photos or files as proof of work
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Tap Save Report — it reaches your manager instantly
Once the manager locks the report (🔒) you cannot edit it. Submit your report before the end of your shift.
On days your company has set as a public holiday, the "Public Holiday" status and your report are pre-filled automatically — just review and save.
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Notifications & Alerts
🔔
▼
Receive instant notifications on mobile and desktop.
New Task
When a task is assigned to you
New Comment
When a comment is added to your task
Task Reminder
Before a scheduled task is due
To enable web notifications: accept the permission when prompted. On mobile: enable app notifications from your device settings.
Project Manager Guide
Manage your projects, monitor your team, and review daily reports
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Team Task Management
📊
▼
As a project manager you can see tasks for all employees across your assigned projects.
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The home screen shows full team statistics for your projects
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Use filters to view tasks for a specific employee or project
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Tap any task to edit it or add a comment
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From the reports page you can open any task directly and interact with it
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Assigning Tasks to Employees
👥
▼
Assign tasks to any employee in your company.
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Tap + to create a new task
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In the "Assign To" field, choose one or more employees
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Set the project, priority, and deadline
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The employee receives an instant notification on mobile and web
You can assign a task to more than one employee at the same time — each receives a separate notification.
3
Reviewing Daily Reports
📋
▼
You can only see reports from employees on your assigned projects.
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Go to the "Daily" tab → tap the manager reports icon
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Filter by employee, project, or date range
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Each report shows separate project entries with hours per project
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Tap ✏️ to edit the report or 🔒 to lock it (no further edits allowed)
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Tap 📄 Export PDF to get a detailed report
4
Weekly Schedule
📅
▼
An interactive view of all weekly tasks for the team, with several export and visualisation options.
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Tap "Schedule" in the bottom navigation
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Tasks appear organised by day and employee; filter further by status (Upcoming / In Progress / Confirmed / Overdue, etc.)
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Navigate between weeks, or set a custom date range for advance planning
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Tap 📄 for a printable day-by-day list, or 📊 for a visual Gantt chart PDF
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Tap 👆 for a fully interactive Gantt view — tap any bar to open that task directly
The default period shown (days before/after today) is set by your company admin in Company Settings.
General Manager Guide
Company-wide visibility across all projects, with overtime approval authority
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Company-Wide Task Visibility
🌐
▼
Unlike a Project Manager, who only sees their assigned projects, a General Manager sees tasks across every project in the company.
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The home screen shows statistics for the entire company, not just specific projects
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Use filters to view tasks for any employee or project in the company
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Tap any task to edit it or add a comment, same as an Admin
A General Manager has the same task visibility as an Admin, can create new projects, and can also manage work plan templates — but without access to employee management or payroll reports.
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Approving Overtime Requests
⏱️
▼
General Managers can review and approve overtime requests submitted by employees.
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Go to the Overtime tab in the bottom navigation
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Review pending requests with their submitted hours and reason
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Tap Approve or Reject for each request
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Work Plan & Gantt Chart
📈
▼
Build a work plan template for any project and automatically track planned vs. actual progress on the schedule your company sets.
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Open a project and go to its Work Plan tab
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Add line items with a planned quantity for each stage of the work
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As work progresses, log the actual completed quantity for each item
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Tap the PDF icon to preview the Gantt chart on screen, or share/print it directly
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A PDF report is also generated and emailed automatically to project stakeholders, on the schedule set in Company Settings
Items with no planned quantity set are automatically skipped from the report.
Accountant Guide
Access to payroll reports only — no task, project, or employee management
Contents
1
Payroll Reports
💰
▼
The Accountant role has one purpose: generating accurate payroll reports based on recorded working hours.
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Go to "Payroll" in the bottom navigation
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Select the date range (week, month, or custom range)
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The report automatically includes regular hours, leave, public holidays, and approved overtime
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Export the report as a PDF for payroll processing
An Accountant cannot create tasks for others, manage employees, or view projects — only the Payroll section is available.
Company Admin Guide
Manage employees and projects and monitor full company performance
Contents
1
Employee Management
👥
▼
Add, edit, and control employee accounts in your company.
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Go to "Employees" in the bottom navigation
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To add an employee: tap + and enter the name, email, department, and role
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Available roles: Employee / Project Manager / General Manager / Accountant / Admin
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You can deactivate an account without deleting their data
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Set an hourly rate for each employee to enable payroll reports
When an employee is added, they automatically receive an email with their account credentials and a link to access the system.
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Project Management
📁
▼
Create projects and assign project managers to them.
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Go to "Companies / Projects" → the Projects section
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Create a new project with a name, start date, and end date
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Assign a project manager — they will be able to view their team's reports
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Review & Manage Tasks
✅
▼
View and manage all tasks in your company without exception.
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On the tasks screen: filter by employee, project, status, or priority
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Tap any task to edit it or add comments
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On the reports page: tap a task to open it directly
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You can delete any task from its details page
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Reports & Analytics
📊
▼
Comprehensive reports on your company's performance and achievements.
Task Report
All tasks with status and assignees, exportable to PDF
Daily Reports
Employee reports sorted by project and period
Weekly Schedule
Interactive schedule for all company tasks, with printable and Gantt views
5
Payroll Reports
💰
▼
Automatic salary calculation based on working hours recorded in daily reports.
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Make sure the hourly rate is set for each employee in their settings
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Go to "Payroll" in the bottom navigation
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Select the date range (week, month, or custom range)
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Automatically calculated: Hours Worked × Hourly Rate
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Export the report as a PDF
Calculations are based on daily report hours only — make sure employees submit their reports every day.
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Work Plan & Gantt Chart
📈
▼
Build a work plan template for each project and automatically track planned vs. actual progress on the schedule your company sets.
1
Open a project and go to its Work Plan tab
2
Add line items with a planned quantity for each stage of the work
3
As work progresses, log the actual completed quantity for each item
4
Tap the PDF icon to preview the Gantt chart on screen, or share/print it directly
5
A PDF report is also generated and emailed automatically to project stakeholders, on the schedule set in Company Settings
Items with no planned quantity set are automatically skipped from the report.
7
Company Settings
⚙️
▼
Customise how Mahami behaves for your company — reports, schedules, holidays, and shift hours.
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Daily reports: choose the deadline (in days) after which a report auto-locks, and whether to remind employees who haven't submitted
2
Weekly report scheduling: choose which days and what hour the Work Plan (project) and Task Schedule reports get emailed automatically
3
Task schedule default period: set how many days before/after today show by default in the Weekly Schedule screen
4
Public holidays: add holiday periods with a name, start date, and end date — the "Public Holiday" status only appears in daily reports on those dates, with reports pre-filled automatically for the whole team
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Shift & overtime: set the official shift start/end time, grace margin, and overtime pay multiplier
These settings apply only to your company — each company using Mahami can configure them independently.
System Overview
System architecture, permissions, and best practices
1
Permission Structure
🔑
▼
Mahami operates on a tiered permission structure.
| Permission | Employee | Project Manager | General Manager | Accountant | Admin |
|---|---|---|---|---|---|
| Create tasks for self | ✓ | ✓ | ✓ | ✓ | ✓ |
| Assign tasks to others | ✓ | ✓ | ✓ | ✗ | ✓ |
| Submit daily report | ✓ | ✓ | ✓ | ✓ | ✓ |
| Review team reports | ✗ | ✓ | ✓ | ✗ | ✓ |
| Add employees | ✗ | ✗ | ✗ | ✗ | ✓ |
| Create new project | ✗ | ✗ | ✓ | ✗ | ✓ |
| Payroll reports | ✗ | ✗ | ✗ | ✓ | ✓ |
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Best Practices
⭐
▼
Daily Report
Submit your report before the end of your shift — one entry per project
Notifications
Enable notifications on all your devices to stay on top of tasks instantly
Schedule
Review the weekly schedule every morning to know your priorities
Comments
Use voice comments for quick updates
Reports
Export PDF monthly to keep a work history record
Priorities
Start with high-priority and overdue tasks first
3
Accessing the System
🌐
▼
Google Play
Download the Android app
App Store
Download the iOS app
Web
mahamiapp.com — works on any browser
On web: open mahamiapp.com in Chrome → tap "Add to Home Screen" for a full app-like experience.